- \n
- Provided by Participating Club<\/strong> (please review carefully and make sure you have all the items listed below)\n
- \n
- Meals<\/span> for all attendees and facilitators\u2026we suggest a box supper or a light buffet sandwich line to expedite food service and minimize clean-up.<\/li>\n
- 20-25 table name cards<\/span> with attendees names printed large on the cards<\/li>\n
- 2 sturdy easels<\/span> with full sized Post-It Easel Pads<\/li>\n
- Projection screen<\/span><\/li>\n
- Extension cord<\/span> w\/ multiple plug in<\/li>\n
- 400 \u2013 Color Code Label Dots (3\/4\u201d in diameter sized) \u2013 Dark Blue<\/li>\n
- 400 \u2013 Color Code Label Dots (3\/4\u201d in diameter sized) – Red<\/li>\n
- Variety of blunt wide \u201cpermanent\u201d colored markers<\/span><\/li>\n
- Scissors<\/span><\/li>\n
- Pens<\/span> for filling in Exercise for each participant<\/li>\n
- Note paper<\/span> for each participant<\/li>\n
- Roll of masking tape<\/span><\/li>\n<\/ul>\n<\/li>\n
- Provided by Facilitators<\/strong>\n
- \n
- Rotary Vision Questionnaire (RVQ) provided to club prior to facilitation<\/li>\n
- 20-25 Facilitation Exercises customized to the club<\/li>\n
- Projector<\/li>\n
- Laptop with PowerPoint Presentation on it<\/li>\n
- 3 copies Club Leadership Plan with President\u2019s Development Team make-up and suggested agendas inserted.<\/li>\n<\/ul>\n<\/li>\n
- Cost to the Participating Club:<\/strong>\n
- \n
- Our Team of Rotarian facilitators provides this service to our District clubs at no cost<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
Thanks for the opportunity to serve your club,<\/strong>
Dave Schafer, Chair, Woodbury R.C<\/strong>
Joan Fawcett, Vision Facilitation Team Coordinator, Prior Lake Rotary Club<\/strong><\/p>\nTimeline for Event:<\/h4>\n
- \n
- The Rotary Club requesting a Vision Facilitation Event will identify a \u201cClub Coordinator\u201d<\/em><\/strong> that will coordinate the entire event before<\/strong><\/span> any event planning activities begin.<\/li>\n
- The District Vision Facilitation Team Coordinator will establish contact with the Club Coordinator to set the date for the facilitation event.<\/strong><\/span><\/li>\n
- Rotary Club Facilitation Overview (this document for event organization, emailed 30+ days prior to the event. to the club lead to understand the process and determine the timing of the event)<\/strong><\/em> <\/li>\n
- Rotary Vision Questionnaire (RVQ) (sent to facilitated club coordinator 14 days<\/span> preceding facilitation with the expectation that they are back in facilitator\u2019s hands 4 days before scheduled Facilitated Event.)<\/strong><\/em><\/li>\n
- Rotary Vision Questionnaire (RVQ) information is summarized by the Vision Team Coordinator for use by the Vision Team facilitation. (Club planning leader will get collected RVQ information back in the Coordinator\u2019s hands 4 days<\/span> before the scheduled Facilitation Event.)<\/strong><\/em><\/li>\n
- The Club Coordinator will supply Vision Team Coordinator with details (# of participants) and directions to the site of the facilitation 1 week<\/strong><\/span> prior to the Vision event to distribute to facilitators.<\/li>\n
- The Event \u2013 Evening Preparation<\/span><\/strong>: The Club Coordinator will have the room set up, food procured and the list of facilitation \u201ctools\u201d ready for the facilitation team\u2019s arrival.<\/li>\n<\/ol>\n
The Event – Timeline<\/h4>\n
4:30 \u2013 5:00 Arrival of facilitation team and set-up
5:00 \u2013 5:15 Start Buffet line for meal or box supper and be seated for meal
5:15 \u2013 5:20 Introduction of Facilitation Team (Name, Club, Rotary experience); Rotary Facilitator Outline (Rules of the Facilitation)
5:20 \u2013 5:40 Present the PowerPoint Presentation (while everyone is eating)
5:40 \u2013 5:50 Introduction of Rotary club members (name, classification, total yrs in Rotary, club leadership role)
5:50 \u2013 6:00 Clean-up meal mess\/bathroom
6:00 \u2013 6:10 Introduce Vision Exercise
6:10 \u2013 6:40 Rotarians fill out the Vision Exercise
6:40 \u2013 8:00 Extraction of \u201c22+ Sheets\u201d
8:00 \u2013 8:05 Break – cross out redundant statements, MOVE elements that are in the \u201cwrong\u201d category i.e.: STRIVE under Community Service to Vocational Svc, mark charts for # dot voting, rearrange charts if needed)
8:05 \u2013 8:30 Round 1 – Blue Dot prioritization on each of the 8 Categories of:<\/p>\n- \n
- What does club stand for? (3 Dots)<\/li>\n
- Club size (1 Dot)<\/li>\n
- Attributes (3 Dots)<\/li>\n
- 5 Ave of Service (3 Dots each Avenue)<\/li>\n
- Humanitarian Fundraising (1 Dot)<\/li>\n
- Foundation (3 Dots)<\/li>\n
- Leadership Development (3 Dots)<\/li>\n<\/ol>\n
Total dots to hand out to participant (26 Dots)<\/strong><\/p>\n
8:05 – 8:30 Round 2 – Red Dot prioritization on each of the 8 Categories (same # as above)
8:30 \u2013 9:00 Breakdown of 8 Categories by dot totals\u2026to prioritization.<\/p>\n- \n
- Summarize verbally to group the 3-4 focus areas in 8 categories<\/li>\n
- Assignments (Club Action Plan)<\/li>\n
- Summarize and discuss observations<\/li>\n<\/ul>\n
Network with Rotarians over a cold one\u2026<\/strong><\/em><\/p>\n
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\n\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t\t\t\t
- The District Vision Facilitation Team Coordinator will establish contact with the Club Coordinator to set the date for the facilitation event.<\/strong><\/span><\/li>\n
- The Rotary Club requesting a Vision Facilitation Event will identify a \u201cClub Coordinator\u201d<\/em><\/strong> that will coordinate the entire event before<\/strong><\/span> any event planning activities begin.<\/li>\n
- Our Team of Rotarian facilitators provides this service to our District clubs at no cost<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
- 20-25 table name cards<\/span> with attendees names printed large on the cards<\/li>\n
- Meals<\/span> for all attendees and facilitators\u2026we suggest a box supper or a light buffet sandwich line to expedite food service and minimize clean-up.<\/li>\n